• how to select a good venue for an event

    by  • December 31, 2020 • Uncategorized • 0 Comments

    Choosing an ideal venue can help craft the perfect event experience for you and your guests. With advanced apps for each event management process, the platform helps you craft a custom event toolkit. So, you’re near the end of your event venue finding mission. How to Choose an Event Venue. Best of all, as they work on the basis of commission, you don’t even have to pay for the privilege. Your venue should have proper lighting and ventilation. Event Insurance: A Guide to Cost, Coverage, and Claims, Innovative Ideas for an Event Management Company. Select a suitable space for the event’s requirements. Work with your team to establish the following: The top two points should be fairly easy to gauge. Your venue should not be very far from the place where majority of your target audience live. Seating needs to be comfortable and in good view of the performance area. It should not be in a noisy or polluted area. It might be hard to pinpoint what you need in the way of AV equipment and access to the venue, but our advice is to get everything outlined as soon as you can. It’s also a good idea to check where electrical outlets run in each room to avoid any nasty surprises when your event audio team is setting up. Other venues have restrictions on decor or other aspects of the event itself. He might have to hire an event planning service to help him so that he can do everything right. Bus routes 3. For that reason, central areas are always popular choices for events, especially if they are a stone’s throw away from public transportation. Size, design and accessibility all enter the decision-making process. Your venue will take up a significant portion of your budget, but it can’t eat your whole budget. Some like to keep their budget secret to avoid overpaying. Almost all your planning would be for nothing if the venue you select is lacking somehow or not appropriate in an important way. One of the biggest considerations when choosing which venue to hire is the budget. Provided they’re not already set in stone, try to, Even if there is only one option you really want, remember to. It should be absolutely neat and clean and free from any type of infestation. I love writing, music and technology. Once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements. Define Your Event by Considering Your Attendees. Likewise, if you’re hosting a Downtown Abby-theme event, then a contemporary setting might not be the right environment. Meet GEVME Live, a secure platform for your webinars, digital conferences and online events Power your entire event lifecycle with GEVME and create the best event experiences. Paint and sip: Local winery, brewery or bar/pub 2. Availability Photo by Mikael Kristenson on Unsplash. The #1 rule when selecting a venue for an event is to plan early. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Hosting an event at an identifiable venue can bring comfort and legitimacy to an event. var vrpv7f0oomjuddup,vrpv7f0oomjuddup_poll=function(){var r=0;return function(n,l){clearInterval(r),r=setInterval(n,l)}}();!function(e,t,n){if(e.getElementById(n)){vrpv7f0oomjuddup_poll(function(){if(window['om_loaded']){if(!vrpv7f0oomjuddup){vrpv7f0oomjuddup=new OptinMonsterApp();return vrpv7f0oomjuddup.init({"u":"18208.330343","staging":0,"dev":0,"beta":0});}}},25);return;}var d=false,o=e.createElement(t);o.id=n,o.src="https://a.opmnstr.com/app/js/api.min.js",o.async=true,o.onload=o.onreadystatechange=function(){if(!d){if(!this.readyState||this.readyState==="loaded"||this.readyState==="complete"){try{d=om_loaded=true;vrpv7f0oomjuddup=new OptinMonsterApp();vrpv7f0oomjuddup.init({"u":"18208.330343","staging":0,"dev":0,"beta":0});o.onload=o.onreadystatechange=null;}catch(t){}}}};(document.getElementsByTagName("head")[0]||document.documentElement).appendChild(o)}(document,"script","omapi-script"); GEVME is the fully integrated platform that makes your event lifecycle happy. By asking the obvious questions at the beginning, you’re also more likely to come up with a solution if a problem does occur. Note its internal dimensions and colour scheme. These services may come in-house or with prearranged vendors. When you are looking at top tips for selecting the right venue, the location decidedly is the most important consideration. If you’re looking for a fancy venue that isn’t accessible to everyone, then search for some stately homes to host your next event in. Your venue should not be very far from the place where majority of your target audience live. However, besides looking pretty for the guests and their cameras, here are 4 factors to consider when selecting your ideal space: Location, location, location! Learn More, GEVME Live NEWMove your events online What good is an event if no one can get there?When selecting your venue, be sure to clarify all of the available transportation options, such as: 1. Of course, that doesn’t mean that you should simply pick a venue that you like and then form an event strategy around it. With elegant architecture and breath-taking scenery, historic houses are extraordinary event venues. In addition to finding the right type of event space, you will want to look into the types of other services offered by the venue and decide their value to your event. I’m Richard Towey, EventsCase UK PR Manager. When your conference has off-site activities or multiple venues, try to cluster these sites as closely as possible. If you’re an event planner working with a specialized organization or brand with a dedicated mission, it can be very effective to find ways to connect your event venue to the goals of your organization. If attendees will be based at one location for the event, select a venue that is close to an airport or public transportation for easy arrivals and departures. Indoor venues - consideration needs to be given to lighting and air temperature control. past attendees, sponsors) if they can recommend any places to consider. Certain venues come with strict policies and restrictions, so make sure to peruse them before booking to avoid any inconveniences. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. 10. 1. Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such … Check with venues regarding their facilities and if they offer any deals that include catering and multimedia setups. Don’t be afraid to negotiate either. Select Page. A few examples include: 1. Nobody wants to spend an hour or more travelling to a venue, and another back. The factors could be many but once you get to read this page, you stand a chance of knowing all the tips which you can use to pick a good event venue … Some venues will also have a preferred vendor list from which you must work to find vendors or suppliers for other services. Metro rail services 2. Its geographical location and reputation convey meaning to your invited guests before they RSVP. Before you select any event venue, you have to consider some of the things which will affect the whole event if they are not in order. It should not be in a noisy or polluted area. Luxury event rental venue design is always a good idea. For indoor venues, ceiling height must be sufficient. 27 September 2016. For choosing the right venue, I agree that it is good to have a list of prospective places to choose from to make sure that there will be a contingency if in case one isn’t available for your planned dates. Lorena Armenta, Assistant Event Manager. Nobody wants to spend an hour or more travelling to a venue, and another back. At 63%, accessibility is the biggest factor in … Requirements for logistics (times and access for loading in). Aside from online platforms, we’d advise asking your connections (e.g. Places to relax away from the performance area also a beneficial feature. Event organisers should take a close look at low-cost event venue design offersand some fresh event design trends. We’ve seen organisers make the terrible mistake of assuming they have 24 hours to get everything built and set up. The venue you choose for your event sets the mood and tone before your audience even steps inside. An accessible and convenient location always wins! Learn More. Also, free parking is a great perk for guests driving to the event. (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. As you can imagine, everything comes down to cost, so we’ve listed it first. Restrictions may be imposed on decor, the type of food served, and sometimes, alcoholic beverages. Booking the venue usually takes up most of the planning budget, so you’re going to want to stretch your dollar for all it’s worth. Requirements for staging (available AV and equipment). If you are planning an event this year then do what seasoned event planners do, and spend some extra time on venue selection. What’s an event without the perfect venue? They are: The event venue finding process doesn’t have to be as complicated as it sounds. The Venue You Select Affects Your Budget. However, there are various options in the modern event industry for how to choose a venue for an awards contest, cut expenses, and attract even more visitors to the event. Venues that come with these amenities will save you both time and money, making your planning process a breeze. Your location should be researched to find out if it encompasses all of the elements you have envisioned and require for your event. Everyone has their own formula for negotiating with venues and suppliers. In other words, your venue selection influences many aspects of event management. Q&A Session with Tamsyn Barker, Managing Director at FIRST (APAC), How to Boost Sales at Every Stage of the Event Marketing Funnel. However, if you can’t find one, you can always look for one with lots of parking lots nearby that your attendants can use. Environment: The venue needs to be appealing to all participants. You wouldn’t hold a dance party in an auditorium, or host a lecture in a dancehall. They look amazing…but also come with a price tag. The venue should appear to be well maintained and clean. Much like searching for a piece of clothing, a car, or even a house, when it comes to event venue finding, your best bet is to head for the web. Entering a booked venue for the first time and realising it will not meet your needs is a dreaded experience so make sure you ask your venue for a typical layout and floor plan in order to spatially map your event. You may choose a venue close to the city centre or in the outskirts. You’ll still have to buy food, signage, supplies, and maybe entertainment and staff. Accessibility: The location of the event venue is paramount for maximizing event attendance. You can also consider reserving parking lots and having attendants pay for them when they park or get Lyft and Uber to serve your event. And, lucky for us, Scotland has plenty of them! You need to select a facility that matches the theme or type of conference. You’ve identified the perfect spot and everything is falling into place. The market is always packed with options, which brings a positive and a negative. We’d advise you to consider four things before entering into talks with a venue. Even when you’re sure you’ve found the right one, it has to align with your budget. 5 TIPS TO FIND THE PERFECT EVENT VENUE. Get prices from venues for different times of the week, month and ye… The best kind of venue is one with a parking lot. So take the time to visit a venue before booking the space. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. Now it’s time to seal the deal. Parking should be available either onsite or within proximity of your venue. Hosting an event at your offices might give you an extra branding boost. 4) Climatic Conditions. Here’s a three-step guide to get you started. Select venue according to target audience convenience. While that can work in some limited cases, most events start with a specific goal in mind. Our company is hosting an event at the end of the month and I am one of the team leaders assigned to plan it. Toy company: Disney World 4. Business networking: Rooftop bar or upscale bistro 5. It’s very important when selecting an event that you choose one that’s relative to the actual event. You’ve no doubt got a price range in mind but sometimes it’s not as black and white as just hiring a room. Ridesharing availability (Uber, Lyft, Fasten, Sidecar, etc. I’ll make sure to pass this information along to him as he searches for a venue! Select a venue that reflects your organization’s mission. While it’s good to be given a few different choices, it’s hard to select the right location for your specific type of event. Alternatively, you could attract a sponsor and use part of their location. An awful lot of problems and issues can be avoided by having a meeting at the selected venue. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. Walking distances from hotels 4. Select the type of event and the city (currently the company lists venues in 7 US cities and Berlin, Paris, and London abroad) and Peerspace will pull up relevant matches. Fortunately, you have some leeway with your event venue’s cost if you’re willing to be flexible with the date of your event. Smaller events might even be able to get away with creative and inexpensive solutions. Your venue should have proper lighting and ventilation. In addition to good ambience and beautiful decor, accessibility, flexibility and value will encourage an amazing turnout for your event without breaking the bank! This may result in unnecessary expenses, so you are better off booking venues that offer more flexibility. Online directories like Hirespace make it easy for you to sift through hundreds of options to find the right location. Gosford House and Winton House, both in East Lothian, are exclusive events and wedding venues which are guaranteed to make you and your guests feel like royalty. In which case, it’s as much about who you know as what you know. Size, design and accessibility all enter the decision-making process. Sporting goods company: Sports center 3. Once you have an approximation of the attendance, decide on the layout of your event. Location, decor and ambience speak volumes about your event and play an important part in the experience. (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. Required fields are marked *, I have read and accepted the Privacy Policy *, +44 (0) 20 8133 7313 enquiries@eventscase.com eventscase.com, +34 964 74 30 34 enquiries@eventscase.com eventscase.es, Event Venue Finding Tips – Choosing a Venue for an Event, Critical insights into establishing the right level of security for event apps, websites and registration – Whitepaper, Why Event Branding Could Be Your Best Marketing Investment.

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